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Employee Overtime Hours - Quarter 4 - 2013

Some of the significant 2013 overtime usage highlights are:

2013 Civilian Overtime Performance

Excluding overtime hours associated with snow events and Superstorm Sandy, including implementation of storm damage prevention measures and catch-up on regular maintenance deferred due to Superstorm Sandy repairs, the number of overtime hours worked by civilians in 2013 was 818,000.  This was 6,000 hours, or 0.7%, over 2012 and 89,000 hours, or 12% over budget.

This budget overrun was generally caused by capital construction support for accelerated aeronautical projects (15,000 hours), accelerated maintenance requirements on public safety vehicles, and compliance with new FAA requirements for airport pavement marking and striping (20,000 hours).   The balance of the overrun is attributed to overtime needed for staff coverage of essential facility functions (54,000 hours) due to higher than planned vacancies and absences.  In total, civilians worked one million overtime hours, which was 26,000 hours, or 3%, more than in 2012. 

2013 Public Safety Overtime Performance

Public Safety overtime also totaled one million hours, which was 223,000 hours, or 28%, more than 2012 and 384,000 hours, or 59%, higher than budget.

The primary drivers for this increase were higher than budgeted absences, officer deployment based on security assessments, background checks for police applicants, general investigations, and preparation and training for the transition to the new Aircraft Rescue Fire Fighting (ARFF) structure.

Improving Overtime Budgeting and Performance

The agency’s overtime management program has led to our ability to track trends, identify root causes, and develop solutions.  These efforts were incorporated into the 2014 overtime budget.  In addition, the budget was based on projected workload, employee productivity and providing for variable work including emergencies, vacancies, weather conditions and coverage needs based on recent overtime usage trends for both Public Safety/police and civilian workforces.  As such, the 2014 budget sets an appropriate baseline to measure future performance.  Further, to address increased public safety needs and continued management focus on overtime, the scheduled graduation of the 113th class of police cadets in August 2014 is expected to mitigate overtime usage going forward.