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Employee Overtime Hours - Quarter 3 - 2013

Third Quarter, 2013

Some of the significant overtime usage highlights through the 3rd Quarter of this year are:

Civilian overtime through the third quarter of 2013 totaled 790,000 hours, 183,000 hours or 30 percent higher than budgeted and 132,000 hours or 20 percent higher than actual for the same period in 2012.

When excluding overtime for Snow and Ice removal and ongoing Hurricane Sandy (Sandy) recovery efforts, civilians worked approximately 618,000 overtime hours through the third quarter.  This is over budget by 67,000 hours or 11 percent, driven primarily by implementation of priority preventive (flood) measures; capital projects at EWR including Taxiway P, Brewster Road and Runway 4R-22L; and key-to-key coverage associated with vacations that were deferred due to Sandy repair work earlier in the year.

  • The overrun of 43,000 hours for Snow and Ice and 73,000 hours for on-going Sandy recovery/repairs accounted for the remaining civilian overrun in overtime hours.  As mentioned previously, this year there were a significant number of snow occurrences requiring more coverage than budgeted even though the actual snowfall for several of the events was minimal.  Sandy overtime hours and dollars were not budgeted, and are being recorded separately so that they can be submitted for reimbursement from insurance or Public Assistance Programs.
  • These increases offset improvements in overtime performance by the civilian workforce (excluding extreme weather) driven by new management controls and reporting procedures introduced early in 2012.  In particular, there was a reduction of 19,366 overtime hours or 46 percent in the Engineering Department’s overtime because overtime was limited to priority projects and certain senior engineering positions were changed to eliminate overtime eligibility.

It should be noted that actual overtime year-to-date is 10,000 hours less than for the same period in 2012.

Public Safety worked 746,000 overtime hours through the third quarter of 2013, 246,000 hours or 49 percent higher than budgeted, and 168,000 hours or 29 percent higher than the same period in 2012.

  • The primary drivers for the budget overrun were Airport Rescue and Fire Fighting training, higher than anticipated airport perimeter patrols, new security posts at the George Washington Bridge and Port Authority Bus Terminal, supervisory (represented) vacancies and sick/injury-on-duty (IOD) absences.
  • With regard to Public Safety mitigation strategies, the Chief Security Officer holds regular overtime management meetings to assess overtime drivers and develop corrective actions.  Additionally, post coverage continues to be assessed to ensure optimization of resources and deployment of officers, including altering police shifts to minimize overtime associated with traffic court appearances, and new strategies are being developed for sick/injury-on-duty case management.

The 2014 overtime budget is being developed based on projected workload, employee productivity and providing for variable work including emergencies, vacancies, weather conditions and coverage needs based on recent overtime usage trends for both Public Safety/police and civilian workforces.