Second Quarter, 2013
Some of the significant overtime usage highlights through the 2nd Quarter of this year are:
Civilian overtime through the second quarter of 2013 totaled 532,000 hours, 117,000 hours, or 28 percent, above budget. When excluding overtime for Snow and Ice removal and ongoing Hurricane Sandy (Sandy) recovery efforts, civilians worked approximately 373,000 overtime hours. This is slightly over budget by 13,000 hours or 4 percent and 16,000 hours less than through the second quarter of 2012. Civilian overtime would be under budget but for two factors, security maintenance projects, such as the Perimeter Intrusion Detection System, and the short-term impact of a longer-term mitigation strategy to add new positions. Adding these positions temporarily generated vacancy-related overtime from the subsequent chain of promotions.
- The overrun in Snow and Ice (44,000 hours) and on-going Sandy recovery/repairs (60,000 hours, which led to the full restoration of the PATH Hoboken line and continuing system wide repairs and storm mitigations) accounted for the remaining civilian overrun in overtime hours compared to budget. As mentioned in the first quarter update, there were a significant number of snow occurrences this year requiring more coverage than budgeted even though the actual snowfall for several of the events was minimal. While Sandy overtime hours and dollars were not budgeted, they are being recorded separately as we expect reimbursement for these costs from insurance or Public Assistance Programs.
- The nearly on-budget overtime performance by the civilian workforce (excluding extreme weather) is supported by new management controls and reporting procedures introduced early in 2012. In particular, there was a 58 percent reduction in our Engineering Department's overtime usage year to year due to limiting overtime to priority projects.
Public Safety worked 461,000 overtime hours through the second quarter of 2013, 133,000 hours or 41 percent higher than budgeted, and 108,000 hours or 31 percent higher than the same period in 2012. However, when comparing second quarter performance to the first quarter, Public Safety overtime has decreased by 17,000 hours or 7 percent.
- The primary drivers for overrun to budget were Aircraft Rescue and Fire Fighting training, higher than anticipated airport perimeter patrols, new security posts at the George Washington Bridge and Port Authority Bus Terminal, and supervisory (represented) vacancies and sick/injury-on-duty (IOD) absences.
- With regard to Public Safety mitigation strategies, regular overtime management meetings recently introduced by the Chief of Security Officer resulted in the seven percent second quarter decrease noted above, and in two commands managing within their budget. Additionally, post coverage is being assessed to ensure optimization of resources and deployment of officers, including altering police shifts to minimize overtime associated with traffic court appearances, and new strategies are being developed for sick/IOD case management.